HostRooster
Community Management, Planning and Development
Grade: PO1
Responsible to: Project Director
Responsible for: Project Support Officers
Ref no: 02981
HostRooster is a leading platform for freelancers and businesses to connect and collaborate on projects. With a global network of talented professionals, HostRooster is changing the way work gets done.
About the Role:
We are seeking a highly motivated Community Project Manager to lead and grow our community of freelancers and businesses on the HostRooster platform. In this role, you will be responsible for driving engagement and ensuring a positive user experience for our community members.
Job Purpose
To be responsible for managing the delivery of community projects with a probable budget of circa £50,000 annually over the next year, and to ensure that the individual project(s) meet requirements and are to the appropriate quality, delivered on time and within budget. The postholder will lead and manage the project(s) and give and make critical decisions to the development of the project.
This is a “remote” delivery role and the post holder will be required to interface with clients on a regular basis. Additional interfaces will be needed with contractors and consultants.
Purposes of the Post
- To take lead responsibility for the development, management and planning.
- Leading and being responsible for the day-to-day identification and resolution (or escalation) of project issues and management of risks, supporting the management of project interdependencies.
- Lead, plan and monitor the project/s through the development and updating of project stage plans, and the development of contingency plans.
- To lead and manage project officers, contractors and consultants in delivering community projects.
- To coordinate and inform our Master plan in relation to the strategic and operational implementation of asset management.
- To contribute to all aspects of the Community Management and Development Business Plan.
- Ensure that all projects and schemes of work are compliant with Best Value scrutiny and are delivered successfully in relation to the quality, time, and budget.
- Manage the project budget and ensure that the budget monitoring and planning information is prepared in a timely and accurate manner and that budgets are contained within cash limits.
- Implementing good practice project change control, required configuration management and applying quality management principles and processes.
- Work with other project managers and colleagues to ensure the overall objectives of the hostrooster programme, as it relates to the community element of the programme, are delivered with a coordinated approach between different projects and facets within the programme.
- To contribute to the raising of the department’s score in independent assessments.
Main duties
- To be responsible for the management of community projects of the HostRooster Programme.
- As ‘the professional client’ establish briefs, appoint consultants, manage the design, approvals and procurement processes, prepare contracts, and manage the contract delivery and post-contract user satisfaction, and for innovative projects work outside defined policies and implement on new policies to meet the new requirements
- To manage the interdependencies and interfaces between projects in the HostRooster Programme.
- To manage the HostRooster Programme budget and ensure that the budget monitoring and planning information is prepared in a timely and accurate manner and that budgets are contained within cash limits.
- To ensure projects are delivered on time, within budget and to the required standards.
- Liaise with and provide advice to, Officers, Members in the formation of projects and programmes and act as ‘the professional client”.
- Prepare and oversee specifications for the projects within the HostRooster Programme.
- Set high performance and service standards for HostRooster Programme.
- Foster a team work approach to involve all staff, consultants and contractors to encourage enhanced performance.
- Engender collaborative team working, promoting ownership, responsibility and mutual understanding of the part each plays in the overall delivery of the HostRooster Programme.
- Supervise, co-ordinate and plan the work of permanent staff, temporary staff, professional consultants and contractors involved in the delivery of the diverse portfolio of projects and programmes.
- Provide advice on how to improve and develop buildings and sites, select consultants and procure building contracts.
- To plan and control the Departments investment budget to complement resources.
- To manage appropriate programmes for day-to-day of our community platform and advise and assist stakeholders where required.
- In consultation with Stakeholders to develop a range of support packages that will ensure effective procurement, website maintenance, contracts and services.
- In consultation with the Programme Manager commission designers, contractors, and consultants regarding the successful implementation of the HostRooster programme.
- To ensure that all delegated projects within the section are implemented and reviewed using Best Value criteria.
- To have responsibility for the delegated expenditure and income budget for the HostRooster programme ensuring effective service provision and value for money.
Key Activities
Procurement/Contract Management
- Commission and manage the client support arrangements necessary to deliver the project/s.
- Support the Deputy Programme Director in the procurement process, including tender and evaluation, to select and appoint the contractor and partner organisation/s to deliver the programme in accordance with the best value and to meet the specified outcomes.
- Coordinate the work of contractors, consultants, and the in-house project team (project groups) and support and advisory staff to ensure resources are effectively allocated to key tasks and activities.
Stakeholder Management
- Lead as the main point of contact for the project/s in respect to external and internal stakeholders, especially community groups.
- Ensure all Members get the necessary advice and information to enable them to fulfil their roles effectively in policy-making, performance management and scrutiny.
- Provide advice and support for Community Members and others on the development and implementation of the project/s.
Other
- Contributing to the development and implementation of the HostRooster Management Plan, through consultation with community and key stakeholders.
- To monitor and review all HostRooster schemes to inform the Corporate Assets Team as measured against the agreed performance targets.
- To manage key initiatives through agreed projects and schemes to deliver local and national policy e.g. the PSDS, Sports and the Arts and HostRooster strategies.
- To advise the Programme Manager on all matters relating to the HostRooster Management Plan, including the condition, suitability and sufficiency of accommodation.
- To collate a wide range of information in relation to assets for HostRooster and other statutory bodies, and for the Best Value performance plan.
- To project manage a number of individual programmes of work and schemes in relation to HostRooster planning which will include monitoring budgets and time scales, in liaison with the Programme Manager.
- To manage through performance management a team of project officers to ensure that the delegated programme of work is delivered.
- To project manage all commissioned professionals and contractors in relation to the delivery of the HostRooster program and ensure they comply with agreed contract specifications.
- To produce reports, brief, discussion papers, advice and procedure notes and present them to a wide range of audiences.
- To keep up to date with local and national developments in maintenance and management and advise the head of the service on good practices.
- To contribute to the preparation of the revenue budgets for other sections and programmes.
- To carry out all duties in line with the HostRooster equal opportunity policy.
- Any other duties are commensurate with the post.
- Undertake all duties in accordance with HostRooster policies.
- Take responsibility appropriate to the post for tackling racism and providing good race, ethnic, minority and community relations.
- The post holder may be required to work some evenings and weekends.
- To ensure appropriate Health, Safety and Environmental standards are maintained in all activities.
- To ensure the programme is delivered with appropriate attention to sustainability.
Competency-Based – Person Specification
Job Title: Project Manager
Responsible to Programme Manager
| It is essential that in your written application you give evidence or examples of your proven experience in each of the Short-listing Criteria marked E | Shortlisting Criteria | |
| Key Knowledge and Skills | K1 – A skilled and confident manager. A manager who acts at all times in a professional manner. | |
| K2 – Educated to a degree level, pr computer qualification or extensive experience of IT field or equivalent. | E | |
| Relevant Experience | E1 – Experience of contract management of IT programmes, including procurement and financial control.E2 – Experience in the educational environment.E3 – Knowledge of the impact of design, IT on the delivery of education and improving standards.E4 – Control of consultants’ services.E5 – Contract/financial negotiations and concluding contract documents.E6 – Ability to work with a wide range of stakeholders and colleagues. | EEEE |
| Key Competencies | Managing self and personal skills M12 – Planning StrategicallyManage your own resources and professional developmentDevelop your personal networks Develop and implement operational plans for projects Provide leadership in your projects Ensure compliance with legal regulatory, ethical and social requirements Contribute to the development of the culture of your organisation Manage risk Managing costs and budgets Managing procurement Liaising with stakeholders M17 – Facilitating changeEncourage innovation in your area of responsibility Encourage innovation in your organisation Lead, plan and implement changeM5 – Working with people Develop productive working relationships with colleagues and stakeholdersAllocate and monitor the progress and quality of work in your area of responsibility Provide learning opportunities for colleagues M9 – Managing FinanceManage finance for your area of responsibility within budget M21 – Managing & Minimising Risk Ensure health and safety requirements are met in your area of responsibility and across the organisationEnsure effective organisational approach to health and safety Using Resources M19 – Achieving / Delivering Results Managing projects Managing budgets Managing programmes Support customer service problems Work with others to improve customer service Build your organisation’s understanding of its market and customers Improve organisational performance M20 – Equality and Diversity Ensure commitment within the division and department to promoting equality of opportunity and diversity, including making it a priority area in terms of informing the vision and objectives for your area and planning and decision making Ensuring the behaviour, words and actions of those people working within the division and department support a commitment to equality of opportunity and diversity Identify the diversity and needs of the division’s current customers and potential customers and identify areas where needs could be better satisfied and where the diversity of customers could be improved | EEEEE |
